In Word 2010, a style is nothing more than a clutch of text and paragraph formats. You give the style a name, and then you use it to format your text in a Word document: You can select text in a number of ways. For example, click-and-drag over the text you want to select. Alternatively, you can use the keyboard shortcut Ctrl+Shift+Alt+S. Once the correct heading styles show in the menu, select the text you want to format and apply each heading and subheading accordinglyBe sure to use different styles to distinguish between different ‘levels’ of heading, since the formatting style of chapter titles should be distinct from those used for section or subsection headings: e.g. Use ‘Heading 1’ for the main headings, then.

TextEdit User Guide

You can format text by selecting fonts, font colors, font sizes, and more. You can also format text by applying favorite styles, or styles used in a document.

Note: If you don’t see the toolbar, Choose Format > Make Rich Text.

Change fonts

You can change text font, size, color and other basic formatting using the toolbar buttons.

If your Mac has a Touch Bar, you can use it to quickly format selected text.

You can also do more advanced formatting in the Fonts window.

1. In the TextEdit app on your Mac, choose Format > Font > Show Fonts.

   If options for text underlining, color, and more aren’t shown at the top of the Fonts window, click the Action pop-up menu , then choose Show Effects. To preview options as you select them, choose Show Preview from the Action pop-up menu.

2. Select the text you want to format, then do any of the following:

   • Change the font: Select a collection, family, or typeface (such as Bold). To search for a font, select All Fonts in the Collection column, then type the font name in the search field. If you don’t see the search field in the Fonts window, make the window wider.

   • Change the font size: Drag the slider or select a size in the list. If sizes aren’t shown, click the Action pop-up menu, choose Edit Sizes, then select Fixed List, Adjustable Slider, or both.

   • Change the font color: Click the Text Color button, then select a color in the Colors window.

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   • Underline or strike through text: Click the Text Underline or Text Strikethrough button, then choose an option from the pop-up menu, such as Double. To change the line color, choose Color from the pop-up menu, then click a color.

   • Insert symbols and characters: Click the Action pop-up menu, choose Characters, then drag a symbol from the Character Viewer into your document.

   • Set typographic options: Click the Action pop-up menu, then choose Typography. If the selected font includes typography, select or deselect options.

   Use Font Book to install and manage fonts on your Mac. To open it from the Fonts window, click the Action pop-up menu, then choose Manage Fonts. See Font Book User Guide.

Change styles

In the TextEdit app on your Mac, do any of the following:

• Apply a style: Select text, click the Paragraph Styles button at the left end of the toolbar, then choose a style. If your Mac has a Touch Bar, you can tap it to apply bold, italic, or underline.

• Reuse a style already in a document: Select the text, choose Format > Font > Copy Style, select the text to reformat, then choose Format > Font > Paste Style.

• View all instances of a style in a document: Click the Paragraph Styles button in the toolbar, then choose Show Styles. Select Document Styles or Favorite Styles, locate the style you want to find using the controls, and click Select. Then click “Select within entire document” or “Select within existing selection” and click Select.

• Make pasted text match the text around it: Select where to paste the text, then choose Edit > Paste and Match Style.

• Save the style of selected text as a favorite: Click the Paragraph Styles button in the toolbar, then choose Show Styles. Click Add to Favorites, then type a name. If you want it to use the same font, spacing, and tabs as the selected text, select the checkboxes.

To format selected text in uppercase, lowercase, or mixed case, choose Edit > Transformations, then choose an option.

Change the background color of your document

1. In the TextEdit app on your Mac, choose Format > Font > Show Fonts.

   Alternatively, press Command-T to open the Fonts window.

2. In the Fonts window, click the Document Background Color button in the toolbar, then select a color in the Colors window.

   If you don’t like the background color, click anywhere in the document, choose Edit > Undo Set Document Background Color, then try again.

If you’re using Dark Mode and choose View > Use Dark Background for Windows in TextEdit, some text and background colors may be displayed differently on the screen to ensure the contents of the document are legible.

Headings provide both structure and visual points of reference to help readers scan content. Ifyou can break text logically into smaller sections, the extraspacing and distinct fonts associated with headingswill help readers scan content and find entry points.

In any type of content—whether it's UI, web content, marketing, or advertising—use headings consistently.

Writing headings

Think of headings as an outline, only more interesting—pithy, even. If readers don't read the headings, they probably won't read the text that follows, either.

• Top-levelheadings communicate what's most important and divide content intomajor subjects. Make them as specific as you can to catch thereader's attention.

• Whenthere's a lot to say under a top-level heading, look for two ormore distinct topics, and use second-level headings (subheads) tobreak up the large section into more scannable chunks. If you can't findat least two distinct topics, skip the second-level headings.

• Avoid having two headings in a row without text in between—that might indicate a problem withorganization or that the headings are redundant. But don't insert filler text just to separate the headings.

• Each new heading represents a new or more specific topic. The heading should introduce the topic in an interesting way.

Use headings judiciously. One heading level is usually plenty for a page or two of content. For long content, you might need to use additional heading levels. For example, this guide uses four heading levels.

Keep headings as short as possible, and put the most important idea at the beginning. This is especially critical in blogs and social media.

Be as specific as you can, andbe even more detailed with lower-level headings. For example, asecond-level heading should be more specific than a first-levelheading.

Focus on what matters to customers, andchoose words they'd use themselves. In most cases, don't talkabout products, features, or commands in headings. Concentrateon what customers can achieve or what they need to know.

Use parallel sentence structure for allheadings at the same level. For example, use noun phrases forfirst-level headings, verb phrases for second-level headings, andinfinitive phrases for headings in instructions.
Examples
Source data

Prepare headings

To create a heading

Scrub data

To remove blank rows

PivotTable reports

Report filters

Consider infinitive phrases, such as To create a heading, for headings and titles related to tasks. For headings that aren't related to tasks, use a noun phrase such as Headings, if possible.

Don’t use ampersands (&) or plus signs (+) in headings unless you're referring to UI that contains them or space is limited.

Avoid hyphens in headings if you can. In resized windows or mobile devices, they can result in awkward line breaks.

Use vs., not v. or versus, in headings.

Formatting headings

Use sentence-style capitalization for headings. That means that you capitalize the first word,any proper nouns, and the first word after a colon (if there is one). Everything else is lowercase. To learnmore, see Capitalization.
Examples
Say hello to Surface Pro
Set up the deployment environment
Templates and themes for Office Online
My account
Find a store
Can a search engine predict the World Cup winner?
Block party: Communities use Minecraft to create public spaces

Don't end headings with a period. A question mark or (rarely) an exclamation point can be used if it's needed for meaning.
Examples
Not seeing what you want?
What can we help you find?

Use italic if it would be required in body text.

Break two-line headings carefully.Unless you're writing content for a responsive design (whichbreaks lines dynamically to fit the screen), break the heading in a waythat makes sense and balances the length of the two lines. (Shift +Enter inserts a manual line break in many authoring tools.)

• Keep adjectives and prepositions with the words they modify.

• Keep hyphenated words and multiple-word proper nouns (such as New York) on the same line.

• Break after punctuation.

• Break naturally, at the end of a complete phrase, if possible.

• If you can't fit a headline on two lines, rewrite it.

Use vertical spacing to make headings stand out. Headingstypically have extra space above them and often less space belowthem. Close proximity between the heading and the text thatfollows it communicates to the reader that they're related. Headingspacing is built into heading styles in most templates. Use thosestyles to control spacing in a consistent way.

Don't use extra line breaks to increase heading spacing, especially in web content. In responsiveweb design, the layout and screen elements (including headings) adjustto the screen size automatically, whether they're viewed on mobiledevices, tablets, laptops, or desktops. Extra line breaks might detractfrom the content appearance on mobile devices.

Learn moreUsing type

Using run-in headings

Ifyou regularly highlight specific types of content, such asbenefits, feature highlights, tips, notes, warnings, orcross-references, consider using a special kind of headingfor them. Although they don't add white space to a document, bold run-in headings,like the ones you see in this article, draw the reader's eye tointeresting information. Because they're part of the paragraph,run-in headings have less impact than separate headings butrequire much less space—so they're ideal for packaging blurbs, web content, screen callouts, and the like.

When you use bold formatting for run-in headings:

• Make sure the first few words of the paragraph are interesting and introduce the paragraph contents.

• Consider repeating common phrases, such as Tip, Note, and See also, asrun-in headings to call attention to helpful information,interesting but nonessential information, orcross-references, respectively.

• Usea character style, rather than manual formatting, to make yourheadings consistent, easy to apply, and easy to maintain. You canapply characterstyles to any selected words in a document without changing theparagraph style. In Microsoft Word, character styles, such as Subtle Emphasis, are designated by an anext to the style name. To create a new character style in adocument, select the characters, and then add the style.